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Niagara Regional Police Service Records Storage

Niagara Regional Police Service Records Storage

IMPROVE TRACKING AND RETRIEVAL OF ALL INFORMATION

Niagara Regional Police Service provides law enforcement to 12 municipalities and one of the nation’s busiest border crossings. Their new headquarters consolidates three police facilities and district operations for Niagara region. Because of this new headquarters they had to relocate boxes, fingerprints, records storage, warrants, criminal files, and more from an off-site facility and centralize. The main objective was to improve tracking and retrieval of all information.

CENTRALIZE RECORDS WHILE MAXIMIZING SPACE AND EFFICIENCY

Working with Niagara Regional Police Service, our storage and records management specialists designed a high density system, coordinated a large file move, and installed evidence lockers to protect the chain of custody.

An important part of this new facility is records storage and tracking. The NRPS needed a system that would centralize their records while maximizing space and increasing the efficiency of file storage and retrieval. To optimize the benefits, they scanned and barcoded each box placed into the high density shelving units for functional tracking and retrieval.

PACKING AND RELOCATING FILES WITHIN THE SAME DAY

The main challenge with this project was while our team was moving files to the new headquarters, officers still needed access to them for ongoing cases. These files are highly sensitive and minimal downtime was crucial. Spacesaver Solutions worked efficiently to pack and relocate active files within the same day.

Throughout the project, Spacesaver Solutions moved 5,723 banker boxes full of records, 1,340 bins of criminal files, and merged 2 file collections from off-site locations.

POWERED HIGH DENSITY SYSTEM FEATURES AUTO MOVE AND AISLE ENTRY SENSORS

Equally as impressive as the file move is the massive high density system that was installed in the new facility for records storage. The system is powered and features auto move and aisle entry sensors. This ensures the information stored within is secure, and everyone accessing the system is doing so safely.

PROTECTING THE CHAIN OF CUSTODY

Spacesaver Solutions also provided evidence lockers featuring Controloc technology. This technology allows for unparalleled preservation of the chain of custody as departments can control and review access to each individual locker in real time. Authorized personnel can track who accesses the system, which lockers they enter, and the date and time of every transaction. Click here to discover 12 Trends in Evidence Storage and Management.

AN EXCITING CHAPTER IN OUR HISTORY

We are happy to be in our new facility. We appreciated the expertise of Spacesaver Solutions who worked closely with our Records Team. They helped us comprehend the full extent of our needs and designed a solution that works effectively within our new space. We no longer have to rely on off-site storage facilities and can better maintain the chain of custody. Our Headquarters project was an exciting chapter in our history and has prepared us for a new era in policing

Manager of Corporate Records and Information Management

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Halton Regional Police Storage

Halton Regional Police Storage

SUSPENDED HIGH DENSITY SHELVING CONDENSES POLICE STORAGE

Halton Regional Police Quarterstores Services coordinates all supplies within the police organization, including thousands of uniforms and equipment items. The centralized Quarterstores Unit keeps an inventory of all commonly used items and distributes them throughout the organization as needed.

ADJUSTABLE STORAGE SYSTEM FOR EVER-CHANGING PACKAGING SIZES

The Quarterstores Service Unit was moving to a new location and needed an adjustable storage solution for their ever-changing packaging sizes. It would have to store uniforms, seasonal wear, footwear, headgear, and a range of general supplies the staff might require. The police wanted all items to be stored in an organized and efficient manner with room to grow as their needs change. So they reached out to the experts at Spacesaver Solutions.

SUSPENDED MANUAL MOBILE SYSTEM OFFERS FLEXIBILITY AND DURABILITY

After meeting with Halton Regional Police, our Storage Expert designed a solution that included a LEVPRO manual mobile system. Traditional manual mobile systems place carriages on rails in the floor that move back and forth to compact storage into half the space. However, the LEVPRO system is different. Instead of placing carriages on rails in the floor, the LEVPRO system suspends the shelving on an overhead track. The rail-less design and steel construction make the LEVPRO system durable for years of use, while the configurability makes it easy to add onto and relocate the police storage system for their changing needs.

ADDED SYSTEMS TO EASILY MANAGE ORDER AND DELIVERY PROCESSING

We installed 4-Post and Cantilever shelving for added storage. These systems house everything from jackets, shirts, and boots, to helmets, badges, and stationary. We also provided a Rousseau work bench to allow staff to easily manage order and delivery processing.

“Just a quick note to say what an incredible job you and your install team did with this project. You walked us through and provided us your knowledge, experience, and advice on our needed storage solutions. Minh and his crew were professional and efficient. Thank you! We so appreciate your efforts and thank you very much.”.

Facilities Lead

Halton Regional Police

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