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Mobile Filing Shelves at Toronto Law

Mobile Filing Shelves at Toronto Law

TORONTO LAW FIRM CREATES AN OPEN OFFICE CONCEPT WITH MOBILE FILING SHELVES

Thousands of inefficiently stored case files were creating a serious problem for a law firm in Toronto. The limitations of the law firm’s lateral filing cabinet drawers made it hard to store the large case files. As a result, they were stored in such a way that made it virtually impossible to find the right one without taking them all out and putting them all back in again. This led to plenty of wasted time and a very inefficient environment.

A MORE EFFICIENT MOBILE FILING SYSTEM

Employees needed to have quick, easy access to files and a more organized system needed to be put into place. In addition to organization, the law firm also wanted to create a more modern, aesthetically pleasing environment as well.

Based on referrals from other law firms in the area, the firm reached out to Spacesaver Solutions. Our Storage Expert surveyed the space, assessed the type and size of case files being stored, and created a storage solution that would increase capacity for file storage as well as space for other functions of the business, including additional office spaces for lawyers, attorneys and other employees.

Our Storage Expert designed a custom cabinet that would be used to store case files. The cabinet has six shelves, all designed to be the correct height for storing files, binders, and boxes at the same time without any need for adjustments. Unlike traditional cabinets, the center support frame was removed allowing staff to fully utilize each shelf.

MOBILE FILING SHELVES DOUBLE THE AMOUNT OF FILES IN THE SAME SPACE

To eliminate case files being buried within shelves and impossible to find, Spacesaver Solutions installed bi-file mobile filing shelves. The new systems allowed two rows of filing equipment to be placed in nearly the same footprint.

The front shelf sections rest on a mobile carriage that travels back and forth, and the movement allows easy access to the back row of static shelving. With this system, the files are more compact and out of the way, yet offer 100% accessibility to any file that an employee would want or need to access.

MULTIPLE DEPARTMENTS ARE ABLE TO USE THE MOBILE FILING SHELVING SYSTEM

File storage was further compacted through the use of three mechanical-assist mobile systems, which were installed to store records in the Accounting, Records, and Minute Book departments. In addition, one of the systems housed an elaborate legal library. Combined, the mobile systems held the entire collection of records and library materials while leaving space for future growth.

To aid with matching the mobile systems to the look and overall feel of the office, the mobile systems were outfitted with custom dual-entry wood veneer end-panels.

MORE PRODUCTIVE AND EFFICIENT WORK ENVIRONMENT BECAUSE OF MOBILE FILING SHELVES

With the newly organized mobile shelving solution, the law firm’s staff was more efficient and productive because the daily obstacle of locating files was eliminated. Due to the ease of navigation and less cluttered space, the employees were very pleased with the overall look and feel of their redesigned work environment.

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Artwork Archival Storage In A Bank

Artwork Archival Storage In A Bank

ARCHIVAL STORAGE AND ART COLLECTION STORAGE FIND AN UNLIKELY HOME – IN A BANK

When owners and collectors of fine art travel, downsize, or simply have too large of a collection to display at one time, they have a few options for storing their pieces, including private storage units or attended art storage warehouses. One of the safest and most secure options, however, is bank vault storage. Some banks offer highly protected, climate-controlled archival storage for valuables and art.

This was the case at a bank in Ontario. As a service to its clients, the bank had a secure storage facility for art and archives in the basement of an office tower. At the original facility, small archival boxes were being stored on standard static shelving. The nuts-and-bolts construction of the shelving left few options for items that weren’t a standard size and provided very limited storage space. These constraints meant that some boxes had to be stacked on the floor, putting them at risk of water damage and exposure to dust and dirt.

WOODEN BIN SYSTEM MAKES WAY FOR A MORE SECURE AND ACCESSIBLE ARCHIVAL STORAGE SYSTEM

The fine art collection storage were being stored in large wooden bins stacked two high. When owners came to access their pieces of art, the stacking made it difficult for bank employees to locate and remove the correct piece. The repeated removal and replacement of the artwork began to cause damage to the frames and surfaces – a major issue when working with valuable works. With items of various sizes and shapes, it became difficult to use the wooden bin system at all, meaning that many pieces of art had to be moved to the floor where their only protection from water damage and dust was a plastic sheet draped over the top.

The cramped space was at capacity, which meant the bank could no longer accept more clients’ artwork.  Without an internal locking or tracking system, the valuable pieces were vulnerable to security issues. To maintain top notch customer service, as well as maintain the integrity and security of the archival storage and artwork, the bank knew it was time for a newer, more accessible storage solution.

ART COLLECTION STORAGE SECURED BY AUDIT TRAIL TOUCHPAD

The staff turned to Spacesaver Solutions to partner with them in designing a new system to accommodate the needs of the bank and the art owners. Spacesaver Solutions installed an Eclipse Powered high-density mobile storage system to house the archival storage boxes. With aisles that move at the touch of a button, the system eliminates wasted space to add much-needed capacity to the storage room.

To ensure maximum security, the system is equipped with locking Audit Trail Touchpad so that the shelves can only be accessed by authorized personnel with a PIN code. In the unlikely event that an item is misplaced, Audit Trail allows the bank to track everyone who has previously accessed the shelf using a software interface.

ART RACKS PROVIDE NEEDED SECURITY, INTEGRITY, VISIBILITY AND ADDED CAPACITY

The new archival storage system also includes a water diversion kit with rubber gaskets that cover all panel gaps. In the case of a leak or sprinkler system use, the archive boxes will stay dry and undamaged inside the shelves.

To accommodate pieces of artwork as large as 6 feet x 8 feet, Spacesaver Solutions suggested Spacesaver Art Racks. Artwork can be rearranged on the racks as needed, and the shelves slide apart to provide both added capacity and maximum visibility to help staff locate pieces.

CLIENTS CAN REST ASSURED THAT THEIR TREASURED ART COLLECTIONS AND MEMORIES ARE SAFE

With the new storage system in place, the bank is poised to provide exceptional security and customer service for clients. Employees spend less time searching for items, and with 60% more space created by the new archival storage, the work environment is much less cramped. Most important, clients can rest assured that their treasured collections and memories are safe, protected from damage, and can be quickly located when needed.

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Dufferin Construction Office Storage

Dufferin Construction Office Storage

INCREASE CAPACITY AND SAVE OFFICE SPACE WITH COMPACT STORAGE

For over 100 years, Dufferin Construction Company has provided innovative construction solutions to complex infrastructure projects across Canada. The company had run out of space at their old location, and recently moved to a new building. Their previous office had storage that was unorganized, spread throughout the building, and just didn’t make sense. The main challenge was that the new space was going to be smaller than what they had before. They needed help fitting everything into the smaller space, so they called Spacesaver Solutions Inc.

CUSTOMIZED STORAGE SOLUTIONS FOR UNIQUE APPLICATIONS

Working with Dufferin Construction, our Storage Experts designed a system that would meet their needs for storing many different types of materials. The custom office storage solution had a variety of systems including powered and mechanical assist high density systems, a large document storage cabinet, static shelving for their storage room, custom designed employee cabinets, and a full file conversion.

POWERED HIGH DENSITY SYSTEMS CREATE SECURE STORAGE

The powered high density systems feature audit control, auto move, and aisle entry sensors to ensure that the information stored within is secure. Along with the mechanical assist high density system, the two solutions allow for important files to be stored in an organized way that is easy to access.

LARGE DOCUMENT STORAGE PROTECTS PLAN DRAWINGS

The Easi-File large document cabinet offers storage and protection for large plan drawings. The documents are stored vertically to increase capacity, as well as making them faster to access and easier to find and retrieve.

CUSTOM CABINETS INCREASE WORKFLOW AND PRODUCTIVITY

Spacesaver Solutions Inc. provided employees with custom designed lockable cabinets that store a combination of end tab file folders, boxes, and binders in their private offices. This allows them to streamline the flow of files from their office directly into the high-density systems.

LOOKS GREAT AND PERFORMS EVEN BETTER

Dufferin Construction Company is very happy with the finished product. They are thrilled that there is a better flow to the organization, and they way they access, process, and use their information. The old storage systems were a mix match and didn’t make sense. Now with Spacesaver Solutions Inc.’s custom office storage, everything matches, and not only looks great, but performs very well.

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Canadian Bank Art Storage

Canadian Bank Art Storage

SECURELY STORING CORPORATE ARTWORK AND ARTIFACTS

A Canadian bank was keeping their corporate art collection in a basement where it was being damaged from water, overcrowding, and improper storage. The bank wanted to move their collection to a space where they could properly protect their artwork while increasing storage capacity and ease of access. They also wanted to create a beautiful display for special events and showings.

WATER RESISTANT ART STORAGE AND CABINETS

Our Storage Expert was challenged to design water resistant art storage in a triangular space with low ceilings. He rose to the challenge and created a custom solution that included Spacesaver art rack storage systems to compact and protect the precious collection. A Viking mobile museum cabinet with an oversized laminate top was designed to create a beautiful display space and work surface. Lastly, water diversion systems were installed to further protect the collection from water damage.

The new solution allows the bank to increase capacity, improve access, and properly organize and protect their collection. The bank is extremely happy with their new art storage and love their mobile island. They now have an area to review new pieces and a gathering space to entertain corporate executives.

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