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IMPROVE TRACKING AND RETRIEVAL OF ALL INFORMATION

Niagara Regional Police Service provides law enforcement to 12 municipalities and one of the nation’s busiest border crossings. Their new headquarters consolidates three police facilities and district operations for Niagara region. Because of this new headquarters they had to relocate boxes, fingerprints, records storage, warrants, criminal files, and more from an off-site facility and centralize. The main objective was to improve tracking and retrieval of all information.

CENTRALIZE RECORDS WHILE MAXIMIZING SPACE AND EFFICIENCY

Working with Niagara Regional Police Service, our storage and records management specialists designed a high density system, coordinated a large file move, and installed evidence lockers to protect the chain of custody.

An important part of this new facility is records storage and tracking. The NRPS needed a system that would centralize their records while maximizing space and increasing the efficiency of file storage and retrieval. To optimize the benefits, they scanned and barcoded each box placed into the high density shelving units for functional tracking and retrieval.

PACKING AND RELOCATING FILES WITHIN THE SAME DAY

The main challenge with this project was while our team was moving files to the new headquarters, officers still needed access to them for ongoing cases. These files are highly sensitive and minimal downtime was crucial. Spacesaver Solutions worked efficiently to pack and relocate active files within the same day.

Throughout the project, Spacesaver Solutions moved 5,723 banker boxes full of records, 1,340 bins of criminal files, and merged 2 file collections from off-site locations.

POWERED HIGH DENSITY SYSTEM FEATURES AUTO MOVE AND AISLE ENTRY SENSORS

Equally as impressive as the file move is the massive high density system that was installed in the new facility for records storage. The system is powered and features auto move and aisle entry sensors. This ensures the information stored within is secure, and everyone accessing the system is doing so safely.

PROTECTING THE CHAIN OF CUSTODY

Spacesaver Solutions also provided evidence lockers featuring Controloc technology. This technology allows for unparalleled preservation of the chain of custody as departments can control and review access to each individual locker in real time. Authorized personnel can track who accesses the system, which lockers they enter, and the date and time of every transaction. Click here to discover 12 Trends in Evidence Storage and Management.

AN EXCITING CHAPTER IN OUR HISTORY

We are happy to be in our new facility. We appreciated the expertise of Spacesaver Solutions who worked closely with our Records Team. They helped us comprehend the full extent of our needs and designed a solution that works effectively within our new space. We no longer have to rely on off-site storage facilities and can better maintain the chain of custody. Our Headquarters project was an exciting chapter in our history and has prepared us for a new era in policing

Manager of Corporate Records and Information Management

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With You Every Step of The Way

We are a dedicated team of storage experts helping organizations maximize space, improve efficiencies, mitigate risk, and reduce costs. We work with you to understand your storage challenges and design custom solutions that allow you to do what you do best. Our unique process sets us apart as we are with you every step of the way! Our storage experts provide an in depth needs evaluation, and full design support for your project. We take care of proposal preparation and client presentations and will install the best storage solution for your needs. Lastly, we offer after sale service and warranty to make sure that your new storage solution is always working in tip top shape!

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Our team of trusted factory certified installers have over 80 years of combined experience. You can trust that they will install your equipment properly, relocate existing equipment, and will train you to operate your new system safely. Our factory certified service team provides preventative and ongoing maintenance, and is always ready to fix any issue with spare parts on hand. Interested in our warranty program? Click here to see your options!

 

 

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